Administration Officer

Job Description

The Administration Officer will ensure the smooth and efficient running of the We Effect Uganda office by providing high-quality administrative, procurement, compliance, and operational support. The role is responsible for coordinating office operations and logistics, managing procurement and supplier processes, maintaining organizational records and assets, supporting compliance with organizational policies, donor requirements, and Ugandan regulations. In addition, providing administrative support to programme teams and partners to ensure effective programme delivery and accountability.

About you

You are a highly organized and proactive professional with experience in administration, procurement, and compliance, preferably within a development or NGO environment. You have strong planning and coordination skills, attention to detail, and the ability to manage multiple priorities while maintaining high standards of accuracy and accountability. You are an effective communicator who builds positive relationships with colleagues, partners, and service providers, and you demonstrate integrity, discretion, and a commitment to safeguarding, transparency, and service excellence. You are comfortable working in a dynamic environment and are motivated by supporting impactful programmes that contribute to sustainable development and organizational effectiveness

Required qualifications

• Bachelor’s degree in business administration, Procurement and Logistics Management, Public Administration, Social Sciences, or related fields Or a Diploma with at least five years relevant experience especially in NGO settings.
• At least 3 years of relevant experience in office administration, procurement, and compliance.
• Working knowledge of procurement procedures, contract management, and donor compliance requirements.
• Good understanding of Ugandan statutory and regulatory requirements affecting NGOs and employers.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and good filing and records management skills.

Merits

• Experience working in an administrative or operations support role within an NGO, development organization, or private sector environment.
• Experience managing office records, assets, and administrative systems.
• Strong skills in using Microsoft Office applications, particularly Excel, Word, and Outlook.
• Demonstrated ability to work collaboratively with diverse teams and stakeholders in a fast-paced environment.

What we can offer you

We will give you the opportunity to make a real difference within our organisation and in our joint work for a sustainable planet free from poverty. Our values Transparency, Respect and Togetherness guide us in our work and shape our organisational culture.

We are an intercultural organisation where diversity and inclusion are cornerstones, and we welcome a wide range of perspectives, experiences, and networks. We strive for a workplace where you can bring your whole self to work and contribute to healthy, engaged and growing teams.

We strive to provide a supportive work environment and offer the opportunity to contribute to meaningful development work through strong partnerships and field engagement in Uganda.

Application

Apply by uploading your CV and cover letter to Impactpool no later than 20th November 2026. Your application documents should be in English.

To apply use this link APPLY NOW
Please note that the position requires that the candidate has permission to live and work in Uganda.